Meeting Notes for Jan. 31 08

Prizes:

-Make 4 prize packs.

-Come up with prize ideas (Hammy’s Excel sheet)
-Divide prizes up into separate bins.

-Cases of Bookoo!

-Make gift cards into one gift

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-Retro Vandy Lan?

-Have more volunteer accountability

-Make Terra have control of volunteers and responsible of work

-Halo 3:

- Watch Console

-Stay in room
-Smash

- Have TV managers and report back to jackson

-1 Hour per volunteer time

-Work on registration system, make all tournament bosses have laptops.

-Participate in Tournament get ticket, then get multiple tickets for participating in tournaments

-Need more tvs, game stations.

-Email for more console.

1/24/08 Meeting Notes

-Microsoft has agreed to supply us

-Bookoo sponsorship has agreed to sponsor us.

-Tournament Boss System:

-Adding Boss: Food (Matt H.), Advertisement, Volunteer (Terri)
-Domino’s for pizza place
-More free stations!

-Add console to registration system

-Get more tvs

-Work on recycling

-Prizes:

-Keep old system

-Re-structure prize table (raffle and tournament apart)

-Rockband or Guitar Hero 3?
-Keep PC prize distribution

-Quake Wars?

-Quake?

-Possible Ipod nano

-Xbox 360

-Make “smash” prize different  (ipod shuffle?)
-Keep tournament prizes

-4 Ultimate Vistas

-4 Halo 3

-4 Flight simulator

-Work with microsoft

-Weigh prize for each tournament

-Demetri, Ben, Guy

1/17/08 Meeting Notes

-Keep general format of tournament

-Update voter registration

-Due to lecturer, begin registration at 7, Setup at 6:30?

-Expand Smash Bros. Tournament to another room?

-No meeting, No t-shirts.

-Reaffirm tournament policy. (Must come on time)

-Build waitlist?

-Get a PA system to announce names.

-Hold volunteers more responsible to job.

-Better volunteer organization

-Volunteer time
-Tournament Bosses already confirmed
-DODA freeplay?

-List on website

-More freeplay, extra prizes?

-Same Tshirt Design with more sponsers

-More recycling

-More chairs: Advertisement? Recycling?

-Cups?

-Reminder: Matt send out email

-Assignments:

-Talk to Kate

-Secure Sponsors
-Website

-Start Securing Consoles

-Email for next meeting (Matt)
-Set up Facebook event

-Meeting time next week 1/24/08 at 5pm.

Minutes From 1/12/07

VandyLan Ideas:

-Sponsors Tier Setup:

Tier 1:$100-200 Raffle Mention, Wall Space

Tier 2: $200 -500 T-shirts

Tier 3 $500 and above Signs on the floor

Tier 4: Above and beyond ?

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-Rename “Manager” position to “Boss”

-Create different color T-shirts for “Boss” and regular volunteers

-Have spare T-shirts available

-Find Advertisement Chair and co-chair (Buddy system yay!)

-Possible other ways to get sponsors: radio, tv, nalgene bottles, cups

-More Free Play at tournament

-Request TV on site

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Next Meeting:

-Meet with Bergis (sp?)

-Create a poll for meeting times (Hammy) (Not for next meeting though)

-Work on Tiers (Matt B.)

-Back up system (Hammy)